5 Killer Google Calendar Tips You Need To Know

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A well-managed calendar is the reason you showed up to your last dental appointment on time. It keeps you organized and helps you do more.

If you use the Google Calendar, I’ve got a special treat for you today. In this post, we are going to share 5 killer Google calendar tips and tricks to take your productivity to the next level.

Let’s dive straight in.

1. Create Events from Gmail

Wouldn’t it be great if you could transform the urgent email you just got into a calendar task without leaving Gmail? You can!

Just click on the email you’d like to turn into a task, tap on More, and select Create event. 

The email will magically transform into a task on your Google Calendar.


You can set a time to deal with it, add extra info and invite guests.

2. Publish and access public calendars

Do you struggle remembering your favorite team’s playing schedule or the national holidays? You can sign up for a number of public calendars or create your own and share it with others.

Just click on the + sign underneath your calendar on the left-hand side of your dashboard and select Browse calendars of interest to find awesome, potentially relevant calendars. Or, you can hit New calendar and create your own.

3. Email Your Daily Agenda

Do you use Google Calendar to schedule all your appointments? Why not get a neat schedule of what you’ve got going on today emailed straight to your inbox first thing in the morning?

This is a great feature for sharing your schedule with a VA, a colleague or a friend without sharing your entire calendar.

To set this up, open up your calendar and click on Settings.

Select the calendar you want to send yourself an agenda for and scroll down to the General Notifications.

There, you’ll see the Daily Agenda. Select email and you are good to go!

4. Share your calendar

Sharing your calendar with your team members, friends, and family can make it a lot easier to schedule appointments.

When you try to create an appointment with someone that you’ve shared your calendar with, Google searches both your schedules and offers up potential times when both of you are free. This makes it so much easier to find the right time to schedule that important meeting or lunch date.

To share a calendar, click on the three dots next to the calendar you’d like to share and choose Settings and sharing.

You can make your calendar public or share it with specific people.

5. Set an appointment agenda

Setting a clear agenda before a meeting can make the whole thing go so much faster! Google Calendar gives you that option by including a pretty sizable box with every appointment.

Use the box to add extra info, paste your agenda, attach important documents and share all sorts of relevant extra info.

Make the most of your Google Calendar

Your calendar is an indispensable tool. I hope that these tips will help you make the most of your Google Calendar! Do you have a favorite? Let me know!

Until next time,

Have fun storming the castle!

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  • Hi Steve

    thanks for the chat about calendars it was really useful, as an IT manager in Iraq with G4S i always recommend you to my students for further learning

    My question is on the first demo, you went to MORE and in the drop down you had create an event, unfortunately, i dont have the create an event in my drop down, how do i get that title in my drop down?

    Thanks again buddy – keep up the g

  • In previous versions of Google Calendar, it was possible to select the “time range” on a given day to be printed (8a – 5p for example). I cannot find that option in the new version. Do you know if it’s still available and just well hidden, or no longer available?
    Keep up the great work!
    Jim Bell

  • I have the same remark as Sid: here in the Netherlands I don’t see the option ‘create event’ nor the option ‘forward all’. I don’t know if this applies throughout Europe. I could send you a printscreen.

    Perhaps it is worth to list the differences across the world (you have an worldwide audience) and how (if possible) to add extra options, like ‘create event’ (which I think is very useful).

    Greetings from the Netherlands and thank you for all the instructive videos.

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