{"id":6190,"date":"2016-02-12T09:21:31","date_gmt":"2016-02-12T17:21:31","guid":{"rendered":"https:\/\/dottotech.com\/?p=6190"},"modified":"2019-05-30T10:28:20","modified_gmt":"2019-05-30T10:28:20","slug":"adt-16","status":"publish","type":"post","link":"https:\/\/dottotech.com\/adt-16\/","title":{"rendered":"Ask Dotto Tech 16 – Gmail Labels & Filters, Evernote, Dropbox & More"},"content":{"rendered":"\t\t
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\n\nToday on Ask Dotto Tech<\/strong> we will be talking about Gmail labels and filters, the difference between Evernote & Dropbox plus how to setup and change your Google Calendar notifications.\n\nAsk Dotto Tech<\/strong> is the show where you ask and we answer.  If you have a question please head over to the YouTube channel<\/a> and leave your questions in the comments section. Steve will reply to each question and choose a few to feature on Ask Dotto Tech. We are not able to answer every single question<\/em> but we do answer as many as possible.\n\n<\/div>\n \n
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GMAIL LABELS AND FILTERS<\/h1>\nCan I create filters with multiple keywords in Gmail?<\/strong>\n\nEmail filters<\/strong> \u2013 Gmail categorizes email and creates an action, which folder to deliver the message to, to delete or archive, based on who the email is from, the subject, etc.\n\nLabeling<\/strong> \u2013 Ability to create labels for different groups of emails, to visually identify where emails are coming from.\n\nLet\u2019s take a look at filters. In your settings click on the \u201cFilters and Blocked\u201d tab. These filters will set up parameters you would like Gmail to use when receiving an email.\"Gmail\n\nThere is another method for creating filters that may be a bit more user-friendly. When you are in an email that you want to filter, click the more<\/strong> tab at the top of the screen and click \u201cFilter Messages Like These\u201d<\/em>. The basic information will be prepopulated for you and you can fill in the rest of the filter criteria based on your needs and click \u201cCreate filter with this search<\/em>\u201d. The next screen will ask what you would like Gmail to do with messages that match the filter parameters you just set. This is where labels will come in. Select the \u201cApply the label<\/em>\u201d option and choose the label you would like to use or create a new label at that point. After you apply the criteria and labels, you will notice on the left-hand side the new label will show up on your menu.\"filters3\"\n\nThe next screen will ask what you would like Gmail to do with messages that match the filter parameters you just set. This is where labels will come in. Select the \u201cApply the label<\/em>\u201d option and choose the label you would like to use or create a new label at that point. After you apply the criteria and labels, you will notice on the left-hand side of your inbox the new label will now show up.\"filters4\"\n\nWant to take the organization a bit further and apply a label color?<\/strong>\n\nUse your cursor to scroll over the new label menu you have just created. You will see a toggle appear, click over the triangle and a menu will pop up with the option to apply a color label. Choose the color you prefer. Now when you go back to your inbox, you will see that color applied to all the messages that fit that filter and label criteria. Ta-da! Color coded organization is truly a great thing!\n

DIFFERENT USES OF DROPBOX & EVERNOTE<\/strong><\/h1>\nWhy do you store items on Evernote when you use Dropbox?<\/strong>\n\nThis is a question that we have seen several times here on Dotto Tech. There seems to be some confusion between the purpose of Evernote and the use of Dropbox. Here is a great comparison of how I use Evernote vs. Dropbox:\n\nEvernote:<\/strong>\n